Legal
Privacy Policy
Last updated: 18 July 2025
Our commitment to your privacy
Ivory Crest Land is a legal advisory practice based in Kyoto, Japan. We take seriously our obligations regarding the personal data of everyone who contacts us or uses this website. This policy explains what information we collect, why we collect it, how it is used, and what rights you have in relation to it.
We do not sell personal data, and we do not use it for purposes beyond those described here without your knowledge.
1. Data we collect
We collect personal data in the following ways:
Contact enquiries
When you submit our contact form, we collect your name, email address, and the content of your message. This is necessary to respond to your enquiry.
Website usage data
If you accept analytics cookies, we collect anonymised data about pages visited, time spent on the site, and how you navigated here. This does not identify you personally.
Cookie consent records
We store your cookie preference choices locally in your browser via localStorage. No server-side record is created for this alone.
2. Legal basis for processing
Legitimate interest: Responding to your enquiry and maintaining records of communications with prospective clients.
Consent: Analytics and advertising cookies, collected only if you choose to accept them via the cookie banner.
Legal obligation: Retaining certain records as required under Japanese law applicable to legal practitioners.
3. How we use your data
To respond to your enquiry and determine whether your matter falls within our scope.
To maintain a record of communications where an advisory relationship is established.
To understand how the website is used and make improvements where relevant.
We do not use your personal data for direct marketing without an explicit opt-in.
4. Data sharing with third parties
We do not sell or rent personal data to third parties. Data may be shared in the following limited circumstances:
Analytics providers: If you consent to analytics cookies, anonymised usage data is processed by third-party analytics services operating under data processing agreements.
Legal requirements: Where disclosure is required by Japanese law or a binding court order, we will comply after taking such steps as are legally available to us.
5. Data retention
Enquiries that do not result in an advisory relationship are retained for up to twelve months. Records relating to advisory work are retained for the period required under applicable professional and legal obligations. Anonymised analytics data is retained according to the terms of the analytics provider.
6. Data protection measures
Data transmitted via the contact form is sent over an encrypted connection (HTTPS).
Access to stored contact data is restricted to persons who need it to carry out their role.
In the event of a data breach that carries a risk to individuals, we will notify those affected and take steps to contain and investigate the incident promptly.
7. Your rights
You have the right to:
Request access to the personal data we hold about you.
Ask us to correct inaccurate information.
Request deletion of your personal data, subject to our legal retention obligations.
Object to processing where we rely on legitimate interest as the legal basis.
Request a copy of data you have provided to us in a portable format.
Withdraw consent for analytics or advertising cookies at any time via the Cookie Policy page.
Your Rights and Opt-Out Instructions
You are not required to provide any personal information when using this website. If you prefer not to share your data, you may: avoid filling out contact forms, account registrations, or any data-submitting features; disable cookies through your browser settings (see our Cookie Policy for more details); contact us directly to request the deletion of any previously shared personal data. We respect your privacy choices. If you would like us to delete your data, please reach out to us via the Contact page. We will process your request promptly.
8. Changes to this policy
We may update this policy from time to time. The date at the top of this page will reflect any changes. Continued use of the website following an update constitutes acceptance of the revised policy.